Time tracking your crew will actually use
Chasing timesheets at the end of the month is wasted work. In Raslak Hub, your crew clocks in and out with two taps on their phone — and you see hours, overtime and payroll data ready to go.
Try free for 14 daysOpen the demo — no sign-up
Why time tracking usually fails
Most time-tracking tools are designed for administrators, not the people doing the work. If logging hours means a computer, a password and five menus, hours go unlogged — and evenings go to hunting them down.
Hub flips that around: clocking in is a two-tap action on the phone, on site or on the road. Jobs and projects can be assigned to the hours later, because getting the hours recorded is what matters most.
What's included
- Two-tap clock-in — in and out from any phone — on site, in the van or at the office
- Clock in first, assign later — hours are captured without picking a project; assign them afterwards, even in bulk
- Balances and overtime — flex balances and overtime accumulate automatically, visible to each employee
- One-glance approval — supervisors approve hours in a single view; exceptions stand out
- Payroll-ready export — approved hours export as CSV for payroll or your accountant
- Absences and calendar — holidays and absences in the same monthly view
Every feature is part of one plan: see the full Raslak Hub.
The old way vs Hub
| Without a system | Raslak Hub | |
|---|---|---|
| Collecting hours | Paper slips and chat messages | Ready in real time |
| Effort for the worker | A form on a computer, skipped | Two taps on a phone |
| Payroll | Manual spreadsheet work | One-click CSV export |
| Overtime | Nobody knows for sure | Accumulates automatically |
Why hours go missing — and which direction they go
When hours are reconstructed at the end of the week, they are estimates. And estimates are not neutral: they drift downward, because a person who is unsure rounds conservatively rather than risk overstating. The result is systematic under-recording that costs the business money while looking like honesty.
A rough figure: five people losing half an hour a week each is around ten hours a month, or over a hundred hours a year of work that was done and never billed. Nobody did anything wrong. The hours were simply recorded from memory instead of measured.
What a timesheet has to survive
Time records are not just an internal convenience. Depending on where you operate, they may be inspected, disputed in a wage claim, or used to substantiate an invoice a client is challenging. That sets a floor on what the record must contain:
| Requirement | Why |
|---|---|
| Recorded when the work happened | A record created weeks later carries little weight in a dispute |
| Attributable to a person and a job | Unattributed hours cannot be billed or defended |
| Regular, overtime and premium hours separated | They are paid differently; one combined figure forces guesswork |
| Corrections leave a trail | Both the original and the amendment must remain visible |
| Visible to the worker | Records nobody can check are records nobody trusts |
Local rules and collective agreements vary, so check what applies in your jurisdiction — but a record that meets the five above will rarely be the weak point.
What happens when someone forgets
They will. The value of a system is measured precisely here, and the workable pattern is short:
- The worker corrects it themselves. A system that forbids correction produces an unofficial list alongside it, and you are back where you started.
- The correction is visible. Original and amended values both remain. This protects both sides.
- A supervisor approves. Approval is the moment hours become payroll data.
From hours to invoice
The largest financial gain from time tracking is not payroll — it is billing. When an hour attaches to a job as it is logged, it is billable as recorded, and job margin becomes readable while the work is still running. That is early enough to act on an overrun rather than discover it afterwards.
This is the point where a standalone timesheet app and time tracking built into job management diverge most: one gives you a number, the other gives you an invoice and a margin.
Frequently asked questions
How fast do employees learn it?
Minutes. Clocking in is two taps on a phone with no training required. If your crew can use a messaging app, they can use Hub.
Do workers have to pick a project before clocking in?
No. Hub lets people clock in without a job or project — the hours matter most. Work is assigned to projects later, in bulk if needed.
How do hours get to payroll?
Approved hours export as a CSV for payroll or your accounting partner, itemised into regular hours, overtime and absences.
Does it work in English?
Yes — Hub works in English and Finnish, on the web and as an installable app (PWA) on any phone. No hardware terminals needed.
What does it cost?
Time tracking is included in Raslak Hub: €69/month plus €22/month per additional user, all features included. The 14-day trial is free and needs no charge during the trial.
Why do recorded hours drift downward?
Because hours reconstructed from memory are estimates, and an unsure person rounds conservatively rather than risk overstating. The result is systematic under-recording that costs the business money.
What should a defensible time record contain?
It should be created when the work happened, be attributable to a person and a job, separate regular from overtime and premium hours, keep an audit trail of corrections, and be visible to the worker.
What if someone forgets to clock in?
They should be able to correct it themselves, the correction should remain visible alongside the original, and a supervisor should approve it. A system that forbids corrections just produces an unofficial list alongside it.
How does time tracking improve billing?
When an hour attaches to a job as it is logged, it is billable as recorded and job margin becomes readable while the work is still running — early enough to act on an overrun rather than discover it afterwards.
Try it yourself — then decide
A free 14-day trial with no charge during the trial, or an open demo with no sign-up.
See also: Project management · Invoicing · Field service · Raslak Hub — all features · Tämä sivu suomeksi
See also: job management software.