Project management without the overhead
Spreadsheets, email threads and sticky notes scatter a project everywhere. In Hub, every job — a renovation, a service call, an installation or an engagement — moves through one view from quote to invoice.
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One pipeline from quote to payment
In a small business, project management has one job: keep work, schedules, people and documents in order without becoming a day job itself. Heavyweight tools fail exactly there — nobody has time to maintain them.
Hub's Pipeline view shows your whole business flow: quote, approval, project, work in progress, invoice, payment. Every stage moves forward with one click, and no job falls through the cracks between stages.
What's included
- Pipeline view — all work in six stages from quote to payment — bottlenecks are visible at a glance
- Projects and phases — phases, schedules and owners as a clear list, not a chart jungle
- Photos and documents — site photos, contracts and reports stored under each project
- Hours linked to jobs — logged hours attach to the project and show up in the margin
- Team view — everyone sees their own jobs on their phone — who, what and when
- Ready to invoice — project data flows into the invoice without retyping
Every feature is part of one plan: see the full Raslak Hub.
The old way vs Hub
| Without a system | Raslak Hub | |
|---|---|---|
| Project status | Someone makes a phone call | Visible in the Pipeline view |
| Documents | Buried in email attachments | Stored under the project |
| Margin | Revealed at year end | Live on every project |
| New job | Another spreadsheet tab | Quote becomes a project in one click |
Why site projects slip
Projects delivered by hand rarely fail on the big things. They slip on small dependencies nobody was tracking:
- A material order placed two days late. The delay is two days; the consequence is a week, because the crew moves to another site and has to come back.
- An approval that was assumed. Someone believed the client had signed off. Work proceeded. It had not.
- A trade booked for the wrong week. An electrician who arrives before the walls are closed is a wasted day for both parties.
- A decision nobody owned. The tile choice sat unmade for nine days because it was everyone's job.
None of these need heavyweight project management. They need one visible list of what is happening, who owns it and what it is waiting on.
What lightweight project management means here
Formal project tools were built for office work with long dependency chains. On site the useful subset is smaller and the bar for adoption much higher, because the people using it are wearing gloves.
| Needed | Not needed |
|---|---|
| What is happening this week, per site | Gantt charts nobody opens |
| Who is assigned, visible to them | Resource-levelling algorithms |
| Photos and documents on the job | A separate document management system |
| Hours and costs against the project | Earned value analysis |
| What the client can see | Client licences and logins to manage |
Margin while you can still change it
The difference between project tracking and project accounting is timing. Accounting tells you the job made eleven per cent, three weeks after handover. Tracking tells you it is trending toward eleven per cent while there are still two weeks of work left — which is the only version you can act on.
That requires hours and materials to attach to the project as they occur, which is why time tracking is not a separate concern from project management but the same one.
Frequently asked questions
Is Hub only for construction?
No. Hub is used by service businesses across the board: renovation and maintenance companies, restaurants, cleaning, installation and field services. A project can be a site, a gig, an event or an engagement.
How many projects can I run?
No limit. The Pipeline keeps dozens of parallel jobs in order, and completed ones archive out of the way.
Can employees see their own work?
Yes — on their phones. Each person sees their projects, today's jobs and the week ahead without anyone chasing them.
Can my clients follow their project?
Yes. Through the client portal your customer sees progress, photos and documents in real time — which means fewer status calls for you.
How long does onboarding take?
Hours, not months: create an account, add projects and users, and the team sees their work the same day. No consultants, no rollout project.
What does lightweight project management include?
What is happening this week per site, who is assigned and can see it, photos and documents attached to the job, and hours and costs tracked against the project. Not Gantt charts or resource levelling.
How is this different from project accounting?
Accounting tells you the margin weeks after handover. Tracking tells you the trend while work is still running — early enough to act on it.
Do clients get access?
Clients see progress, photos and documents through the portal without needing a licence to manage, which removes most status calls.
Try it yourself — then decide
A free 14-day trial with no charge during the trial, or an open demo with no sign-up.
See also: Quotes · Time tracking · Client portal · Raslak Hub — all features · Tämä sivu suomeksi