Invoicing that doesn't eat your evenings
Unbilled work is the most common leak in a service business. In Hub, an invoice is built from the quote or the logged hours in minutes — and payment reminders take care of themselves.
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From work done to invoice sent, no side steps
When quotes, projects and hours live in the same system, invoicing doesn't start from a blank page: the lines, totals and client details already exist. Your job is to press a button — not to dig through notebooks and build a spreadsheet.
Sent invoices stay on your radar in one view: paid, due and overdue. Reminders go out automatically, so money doesn't sit uncollected just because nobody had time to chase it.
What's included
- Invoice from a quote — the approved quote's lines carry straight into the invoice
- Invoice from hours — logged hours and materials become invoice lines in one click
- Automatic reminders — overdue invoices get chased without you lifting a finger
- Receivables at a glance — open, overdue and paid in a single view
- Billing charts — monthly invoicing and trends on your dashboard
- Client portal — your client sees their invoices and documents in their own portal
Every feature is part of one plan: see the full Raslak Hub.
The old way vs Hub
| Without a system | Raslak Hub | |
|---|---|---|
| Creating an invoice | Evenings with a spreadsheet | Minutes from existing data |
| Unbilled work | Easily forgotten | Stays in the pipeline until billed |
| Chasing payments | Awkward and postponed | Reminder goes out automatically |
| The big picture | Guesswork from bank statements | Receivables in one view |
The cash problem is late invoices, not unpaid ones
Service businesses usually describe their cash flow problem as customers who do not pay. Look closely and it is more often invoices that leave late. When hours are gathered at month end and material receipts are hunted out of a van, the invoice goes out two weeks after the work finished — and the payment term only starts then. The money arrives a month later than it needed to, and nobody did anything wrong.
Invoicing on the day the job finishes is the cheapest cash flow improvement available, because it requires selling nothing extra.
What to check before choosing invoicing software
- Electronic invoicing included. Business customers increasingly accept nothing else. Confirm it is in the price rather than a paid add-on.
- Invoices built from work, not typed. If hours and materials are re-entered by hand, errors follow and the time saving disappears.
- Automatic reminders. Chasing overdue invoices manually is the single most common time sink in a service business.
- Bank reconciliation. Payments matched automatically means you know what is settled without opening online banking.
- Send from the site. The invoice should be able to leave when the work finishes, not that evening at the kitchen table.
- Credit notes and partial invoicing. Long jobs need staged billing, and mistakes need a clean way to be corrected.
Deposits, stage payments and retention
For anything longer than a few days, a single invoice at the end puts the entire cost of the job on your balance sheet until it is paid. Three mechanisms fix that, and they should be agreed in the quote rather than raised later:
| Mechanism | When to use it |
|---|---|
| Deposit | Materials are bought up front, or the client is new |
| Stage payments | Jobs running longer than a few weeks, tied to milestones |
| Final invoice on handover | Balance, issued the day the work is signed off |
If these are written into the quote, none of them is a difficult conversation later. If they are not, all of them are.
What it costs
Raslak Hub is 69 per month plus 22 per user, with invoicing, electronic invoices, reminders and the bank connection included. Invoices build themselves from logged hours and materials, so the ledger reflects the work rather than someone's recollection of it.
See also time tracking and quotes.
Frequently asked questions
How is an invoice created in Hub?
Two ways: from an approved quote, with the lines carried over as-is, or from a project's logged hours and materials. Either way it takes minutes, not an evening.
Do payment reminders really send themselves?
Yes. Set the reminder policy once and Hub chases overdue invoices for you — no more awkward calls you keep postponing.
Can I see how much money is outstanding?
At a glance: open, overdue and paid invoices plus your monthly billing trend are on the dashboard.
Can clients see their invoices?
Yes — in the client portal, alongside their quotes, project documents and progress. Fewer misunderstandings when everything is visible.
What does invoicing cost?
It's included in Raslak Hub: €69/month plus €22/month per additional user, every feature in the same price. 14-day free trial.
Why is my cash flow bad if customers pay on time?
Usually because invoices leave late. If hours are gathered at month end, the invoice goes out two weeks after the work finished and the payment term only starts then — the money arrives a month later than necessary.
What should invoicing software include?
Electronic invoicing in the base price, invoices built from logged hours and materials rather than typed, automatic reminders, bank reconciliation, the ability to send from site, and credit notes with partial invoicing.
How should long jobs be billed?
With a deposit where materials are bought up front, stage payments tied to milestones for jobs running more than a few weeks, and a final invoice on handover. Agree all three in the quote rather than raising them later.
Are electronic invoices included in the price?
Yes. Electronic invoices, reminders and the bank connection are included in Raslak Hub at 69 per month plus 22 per user, with no per-module add-ons.
Try it yourself — then decide
A free 14-day trial with no charge during the trial, or an open demo with no sign-up.
See also: Quotes · Time tracking · Client portal · Raslak Hub — all features · Tämä sivu suomeksi
See also: job management software.