Quotes your clients approve online
A PDF quote in an email attachment gets lost, and the answer never comes. In Hub, the quote goes out as a link, the client approves it online with one click — and you see exactly where every quote stands.
Try free for 14 daysOpen the demo — no sign-up
From quote to deal without paperwork
Writing a quote should be fast, and approving one should be faster. In Hub you assemble a quote from line items in minutes — including optional lines the client can pick from — and send it straight from the system.
The client opens the link, sees a clean web page and approves with one click. The approval creates a project, and later an invoice, without retyping anything. If there's no reply, a follow-up reminder goes out automatically.
What's included
- A quote in minutes — line items, totals and terms calculated for you — no word-processor templates
- Online approval — the client accepts or declines from a link, no printing or scanning
- Optional line items — the client picks extras themselves — the total updates instantly
- Automatic follow-up — a reminder goes out by itself if the quote sits unanswered
- Quote to project — an approved quote becomes a project in one click
- WhatsApp notification — let the client know about the quote on WhatsApp too
Every feature is part of one plan: see the full Raslak Hub.
The old way vs Hub
| Without a system | Raslak Hub | |
|---|---|---|
| Writing the quote | Template file and manual math | Lines and totals automatically |
| Approval | Print, sign, scan | One click online |
| Follow-up | If someone remembers | Automatic reminder |
| After the deal | Data retyped into new tools | Project and invoice from the same data |
Why quotes are lost
Win rates in trades and service work are usually explained by price. The data rarely supports that. Four other causes are more common:
- It arrived late. The first credible quote often wins even at a higher price, because the client has already started imagining the work happening.
- It was one line and one number. A single figure gives the client nothing to evaluate except the figure, so they compare on price because you gave them no alternative.
- The scope did not match the question. If they asked about a bathroom and received a quote for the whole flat, they cannot compare it to anything.
- Accepting it was hard work. Print, sign, scan, email. Each step loses a percentage.
What a comparable quote contains
| Element | Why it matters |
|---|---|
| Scope, itemised | What is included — and explicitly what is not |
| Basis of price | Fixed, unit rate or time and materials, stated per line |
| Materials and who supplies them | The most common source of later disagreement |
| Schedule | Start, duration and what would delay it |
| Variation mechanism | How extras are agreed and priced, before any arise |
| Validity period | Material prices move; a quote cannot be open-ended |
Itemising does not expose your margin. It demonstrates that you know what the work involves, which is what the client is actually trying to establish.
Online acceptance changes the numbers
Every step between "yes" in someone's head and a recorded acceptance costs conversions. One button, timestamped, removes all of them — and the accepted quote becomes the job and then the invoice without anything being retyped. That last part matters as much as the win rate: a quote that has to be rebuilt as an invoice is a quote that gets billed late or slightly wrong.
See also invoicing and job management.
Frequently asked questions
How does the client approve a quote?
They get a link by email, open the quote in their browser and press Approve. The approval is time-stamped and recorded — no paper involved.
Can I include optional extras?
Yes. Mark lines as optional and the client selects the ones they want before approving. The total updates with their choices automatically.
What if the client doesn't reply?
Hub sends a follow-up reminder automatically after a few days. You see every quote's status in one view: opened, approved, waiting.
Does an approved quote become an invoice?
Yes — the approved quote turns into a project and an invoice without retyping. The same data flows through the whole pipeline.
What does it cost?
Quoting is included in Raslak Hub: €69/month plus €22/month per additional user. The 14-day trial is free, no charge during the trial.
Why do we lose quotes we should have won?
Most often because the quote arrived late, was a single line and figure, did not match the scope asked about, or was awkward to accept. Price is blamed more often than it is the cause.
Does itemising a quote expose my margin?
No. It shows the client you understand the work, which is what they are trying to establish. A single figure forces them to compare on price because you have given them nothing else.
What is the benefit of online acceptance?
Every step between deciding and recording an acceptance costs conversions. One timestamped button removes them, and the accepted quote becomes the job and invoice without retyping.
Try it yourself — then decide
A free 14-day trial with no charge during the trial, or an open demo with no sign-up.
See also: Invoicing · Project management · CRM · Raslak Hub — all features · Tämä sivu suomeksi