Real-time project cost tracking
The most common profitability problem in service businesses is straightforward: cost overruns on a project only show up when the invoice is already out the door. By then the margin is gone and there is nothing left to do about it. Raslak Hub brings cost visibility into the daily flow of project work, not into bookkeeping weeks later.
Published 2026-10-06
The problem is always a delay
Hours get written on paper or recalled from memory at the end of the week. Materials are bought on a card and the receipt ends up in the van. The subcontractor invoice arrives at month end, after the project has already closed.
When all the pieces are pulled together only at the billing stage, the overrun has already happened. Reacting is not possible because the information always arrives too late.
This is not a bookkeeping problem. It is an information flow problem between the field and the office.
Hours land on the project the moment work is done
The worker clocks in on a phone directly to the project as soon as the work is finished. The site manager sees in real time how many hours have accumulated on the project and how much of the budget remains.
When hours do not pile up until month end, the labour cost for any individual project is readable at any point. An overrun shows up immediately, not a month later.
The same logic applies to several sites running at the same time. If three projects are active in parallel, each one's margin is visible on its own line.
Materials and subcontractors in the same calculation
A labour hour is only part of a project's cost. Materials, rented equipment and subcontractor invoices are often an equally large item, or larger.
In Raslak Hub, material and subcontractor costs are recorded to the project as they arise. When a subcontractor invoice comes in, it is assigned to the project rather than a general expense account.
The result: project-level margin is built from all cost items in one place, not assembled from three separate systems.
Margin visible without a separate calculation session
The traditional approach has the project manager assembling a monthly spreadsheet: hours from one file, materials from purchase invoices, subcontractors from email. That takes time and errors creep in.
When everything is recorded in the same place as it happens, margin is visible in one view without any consolidation work. The state of a project becomes clear at a glance, not after an hour of manual calculation.
This makes fast reactions possible: if margin drops below an agreed threshold, you know before the budget is breached.
Extra work logged before it gets forgotten
Surprises happen in the field: the structure differs from the plans, the client asks for additional work, or a material changes. If the extra work is not logged straight away, it easily goes unbilled.
The worker proposes the extra work on a phone with a photo and a description. Once approved, it is recorded on the project as its own line and shows up correctly in the margin view.
Extra work no longer disappears into someone's memory or the bottom of a message thread.
Up and running the same day
Raslak Hub costs 69 euros a month for the main user and 22 euros for each additional user. Getting started needs no consultant: you add the project, invite the crew and log the first hours the same day.
The trial is 14 days with no setup fee and no lock-in. You can start with one active project and see how margin forms in real time.
FAQ
How does Raslak Hub help track actual project costs against budget in real time, before the margin is already eaten?
The most common profitability problem in service businesses is that project cost overruns are noticed only at the invoicing stage. In Raslak Hub, hours, materials and subcontractor costs are recorded to the project as work progresses, so project-level margin is visible in real time, not later from bookkeeping. This makes fast reactions possible before the budget is breached.
Can a worker log hours on a phone without a network connection?
Hours can be logged and the data syncs when the connection returns. Project details are readable on the phone without a connection as well.
How do hours reach payroll?
Hours are exported monthly as a CSV file to payroll or bookkeeping. A Fennoa connector is available.
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